Financial Administrator Role Overview The Financial Administrator is responsible for the accurate and efficient financial administration of a portfolio of community schemes. The role involves bookkeeping, financial reporting, budgeting, debt collection, audit preparation, regulatory compliance, and stakeholder support. Key Responsibilities Process daily financial transactions, bank reconciliations, payments, transfers, and owner account updates. Raise levies, special levies, utility charges, and ensure accurate billing and collections. Prepare and distribute monthly management accounts and financial reports within required deadlines. Assist with annual budgeting processes and implement approved budgets. Manage debt collection processes, including legal collections and insurance guarantee claims where applicable. Prepare and coordinate audit files, liaise with auditors, and ensure audits are completed timeously. Attend to SARS submissions and tax-related administration for schemes. Monitor scheme bank balances and ensure accurate financial record-keeping. Respond promptly to client, trustee, and internal enquiries. Maintain accurate financial records and ensure compliance with relevant legislation, accounting standards, and company procedures. Assist with CSOS, CIPC, and other regulatory compliance requirements where applicable. Escalate financial concerns and risks to management when required. Provide support to colleagues and assist with portfolio handovers and cover during absences. Requirements Qualification in Accounting, Bookkeeping, Finance, or a related field. Experience in bookkeeping, accounting, or property/community scheme administration. Strong understanding of financial reporting, reconciliations, budgeting, and debt collection. High attention to detail and accuracy. Strong organisational and time-management skills. Proficiency in accounting and financial software systems. Ability to work independently and meet strict deadlines. Excellent communication and problem-solving skills. Summary The Financial Administrator plays a critical role in ensuring the financial health and compliance of community schemes through accurate financial administration, reporting, budgeting, and stakeholder support. The position requires a proactive, detail-oriented individual with strong financial and administrative skills. 5 Key Skills Bookkeeping & Financial Administration Bank Reconciliations & Financial Reporting Budgeting & Levy Management Debt Collection & Regulatory Compliance Attention to Detail & Analytical Skills