Position Overview The Creditors & Subcontractor Accounts Controller is responsible for the administration and processing of accounts payable and subcontractor payments within a construction project environment. The role ensures all supplier and subcontractor payments are processed accurately, timeously, and in accordance with company financial policies, project budgets, and contractual agreements. A strong working knowledge of BuildSmart ERP and construction procurement processes is essential. Key Responsibilities Creditors Administration Process accounts payable and outgoing payments in compliance with company financial policies and procedures. Perform daily financial transactions: verify, classify, compute, post, and record accounts payable data. Match invoices against requisitions, purchase orders, and goods received notes to confirm quantity, quality, description, and pricing accuracy. Reconcile the accounts payable ledger to ensure all payments and invoices are correctly posted and accounted for. Follow up with suppliers regarding statements, invoices, and payment queries. Investigate and resolve supplier billing discrepancies. Maintain an up-to-date vendor master database. Manage 30‑day creditors and inter‑company creditor accounts. Prepare and maintain a daily payment request schedule. Ensure correct VAT treatment and compliance on all invoices. Provide management with reports on outstanding creditors and payment commitments. Monitor the creditors age analysis and report irregularities or risks to management. Subcontractor Payment Administration Maintain accurate records of all subcontractor agreements, purchase orders, and approved variations. Process subcontractor invoices and payment certificates in accordance with contractual terms. Ensure subcontractor documentation is current and properly filed, including tax clearance certificates and insurance documentation. Liaise with site managers, project managers, and quantity surveyors to obtain approval for subcontractor payments. Reconcile subcontractor accounts and resolve discrepancies. Assist with preparation of monthly subcontractor cost and commitment reports. Ensure subcontractor payments align with approved project budgets and cost codes. Monitor and manage subcontractor retention amounts, ensuring release in accordance with contract terms. Coordinate with procurement, finance, and site teams to ensure efficient administration of subcontractor payments. BuildSmart ERP Administration Capturing and processing supplier and subcontractor invoices. Matching invoices against purchase orders and GRNs. Managing cost allocations and project cost codes. Processing subcontractor payment certificates. Monitoring creditors age analysis. Generating financial and payment reports for management. Competency Requirements Matric / Grade 12 Minimum 5 years’ experience in a financial or creditor environment, preferably within the construction industry. Strong experience managing supplier and subcontractor accounts. Practical experience using BuildSmart ERP in a construction or project environment (mandatory). Strong mathematical and accounting skills. Experience with account reconciliation and financial problem solving. Strong organisational and filing skills. Computer literate (Microsoft Office and financial systems). Ability to work accurately under pressure and meet deadlines. Key Skills & Attributes High level of accuracy and attention to detail. Strong financial discipline and accountability. Ability to work independently and manage multiple payment processes. Strong communication and coordination skills. Good organisational and record management ability. Professional integrity and reliability. Measurable Outputs Accuracy of creditors and subcontractor accounts. Timely processing of supplier and subcontractor payments. Accuracy of cost allocations within BuildSmart. Up-to-date subcontractor documentation and records. Accurate creditors age analysis and financial reporting. Reporting Requirements Daily payment request schedules. Monthly creditors reports. Creditors age analysis. Subcontractor payment reports. #J-18808-Ljbffr