ENS City of Johannesburg, Gauteng, South Africa Legal Secretary ENS offers a key position for an energetic and team‑oriented Legal Secretary in the Johannesburg offices within the Mine and Occupational Health and Safety department. General responsibilities Handling general administrative and other supportive tasks on a day‑to‑day basis in support of principal and team to reduce the administrative burden on principal and team, including, but not limited to: Effective general office management and administrative support to team member. Matter management, including matter opening and compliance with FICA and other firm policies. Time recording / Capturing time on Elite system. Effective, timely and accurate billing and invoice management. Debtor management. Filing and documentation categorisation and management, including archiving and saving of closed file. Effectively organising self‑ and office, including management and scheduling of various team meetings, training events, and other professional activities within the department. Establish and/or maintain relationships with professionals, support staff, and internal/external clients, and provide administrative assistance to all team members. Scheduling and co‑ordination of appointments, meetings, and client contacts for the team. Handling of correspondence and email. Diary management. Management of team member’s travel arrangements and meeting scheduling. Key Responsibilities Managing all administrative aspects of the practice timely and accurately. Preparation of accounts and debt management. Technologically savvy and proactive in respect of computer programmes applicable to practice management. Providing pro‑active support and assistance with respect to all aspects of the practice by becoming involved in team members’ practice management. Providing effective verbal and written communication in addressing internal and external clients 'requests and expectations. Prioritising tasks when under pressure. Skills and Personal Attributes Sound secretarial skills with the ability to display initiative. Team player, professional, flexible, and friendly, with a genuine interest in the activities of the competition department and team members, i.e., a people’s person. Possess highly developed interpersonal and communications skills, and a good telephone manner. Sense of confidentiality, urgency, and the ability to work under pressure. High energy levels. To be proactive in offering assistance and follow‑ups. Prioritising tasks and being available to give priority to prioritised tasks when under pressure. A high standard of efficiency in managing tasks, dealing with people, and creating a general professional atmosphere. Strong attention to detail / accuracy and good turn‑around time for tasks. Qualifications and Experience Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook, Excel, and Elite. Good working knowledge of the time recording, client accounts, and billing system. Matric Certificate. Candidate should have at least 5 years’ experience in a secretarial role. Previous experience working in a law firm environment. Secretarial qualification/diploma or other related qualification (preferred) ENS is committed to transformation and achieving equity in its workplaces. Placement of a suitably qualified and skilled candidate will therefore be made in line with our Employment Equity objectives. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industry Legal Services #J-18808-Ljbffr