1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES Prepares and issues notices of meetings. Prepares the agenda and supporting documentation for meetings. Prepares the minutes and action lists of the Council and sub-committees. Plans the annual calendar for meetings. Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects. Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making. Ensures attendance at meetings is recorded. Ensures all logistical arrangements for meetings are properly made. Records minutes and ensures effective administration of meetings. Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information. Draft documents as required by the Council and sub-committees. Tracks the execution of Council and Sub-Committees' decisions to raise awareness of non-execution of crucial decisions to the CEO. Liaises with members on general secretariat queries and facilitates the signature of the round-robin resolution 2. SUB-COMMITTEE SUPPORT Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance. Conducts research as and when required in preparation for Committee meetings. Assists the Company Secretary in annually reviewing the terms of reference of all Committees to ensure compliance and adherence to relevant legislation and regulations. Desired Experience & Qualification MINIMUM REQUIREMENTS AND COMPETENCIES 3-year National Diploma/Degree in Business Law / Public Administration and Governance (NQF 6) / Governance Practitioner Qualification through CGISA or equivalent and related. 4 Year(s) experience in administration within a board secretariat Environment. #J-18808-Ljbffr