Executive Assistant / Personal Assistant Cape Town, South Africa | Posted on 05/03/2026 We're Hiring: Executive Assistant / Personal Assistant —CEO Control Tower Cape Town / Hybrid | Full-timeEllo Technology is hiring an Executive Assistant / PersonalAssistant to operate as the CEO’s control tower.This is not a traditional diary-management role.This is a systems role focused on tracking actions,enforcing deadlines, and ensuring nothing gets dropped across the business.You will run the CEO’s operational workflow through Zoho,turning meetings, emails, and decisions into tracked actions with clearownership, deadlines, and closure.If you are highly organised, structured, and relentlessabout follow-through, this role is for you.What You’ll Own CEO Action Closure (Core) Captureevery CEO request and decision into ZohoAssignowners, priorities, and deadlinesTracktasks to completion and escalate risks earlyMaintaina weekly “open loops” dashboard for the CEOTrackall executive report deadlines across the businessEnsurereports are delivered on time and in the correct formatEscalaterisks early when delivery is at risk Calendar & Time Protection Organiseand protect the CEO’s calendarBatchmeetings and reduce reactive schedulingEnsurescheduling conflicts and errors are near zero Meeting Execution Prepareagendas and meeting packsCaptureminutes and action itemsLogand track actions in Zoho within 24 hours Communication & Inbox Control Triagethe CEO’s inbox and capture actionsDraftresponses where appropriateEnsureno requests remain unresolved outside the tracking system What Success Looks Like CEOactions captured and tracked the same dayDeadlinesacross the business consistently metMeetingsconverted into clear actions and follow-upsMinimaloverdue tasks or missed commitmentsAcalm, organised executive workflow with full visibility Non-Negotiables Exceptionalorganisation and attention to detailStrongwritten communication skillsAbilityto enforce deadlines and follow-ups professionallyHighdiscretion and maturity when handling sensitive informationStrongsystems discipline and documentation habits Preferred Experience Experiencesupporting a CEO or senior executiveExperienceusing Zoho Desk or similar ticket/task systemsExperiencerunning meeting cadences, action trackers, or executive reporting systems How to Apply Send us:A short explanationof how you manage executive tasks and follow-ups.Examples of task tracking systems, action trackers, or workflows you haveimplemented or managed.Ello Technology is a high-performance Managed ServiceProvider helping businesses stay Always On. Always Ahead.We operate using a decentralised command structure, whereeach business unit owns outcomes, scoreboards, and performance.We believe systems beat memory, documentation beats chaos,and disciplined execution beats good intentions. #J-18808-Ljbffr