EMPLOYMENT TYPE : PermanentSECTOR : AdministrationBASIC SALARY : R START DATE : A.S.A.P / Immediate Requirements Candidate must be able to handle confidential information with high-level discretion and professionalism Minimum of 3‑5 years of experience in an administrative or executive assistant role Experience in marketing assistant and executive PA role will be advantageous Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and multitasking abilities Strong attention to detail and accuracy Excellent time management and prioritization skills Superior written and verbal communication skills, with ability to draft professional correspondence and reports Strong interpersonal skills to interact effectively with various stakeholders Proactive and self‑motivated Strong work ethic and reliability Adaptability and ability to work under pressure Non‑smoker Duties Company Travel Portfolio: Manage the corporate travel portfolio – booking flights, accommodation, visas, car hire, and transfers Follow travel procedures (trip forms, etc.) Liaise with travel agents or book flights directly Book accommodation (local, national, and international) Book car hire Manage VISA applications Manage weekly travel schedule Notify insurance & HR of international travel Update travel profile for company Marketing Duties: Support the marketing department by performing various administrative tasks and coordinating marketing activities Assist with printing brochures and corporate stationery Assist in preparation and distribution of marketing materials Manage marketing material inventory Order, print, and issue business cards and other printed marketing materials Support planning and execution of marketing events & campaigns, including trade shows and product launches Admin Duties: Organize, control, and manage filing & admin office & marketing office Maintain filing system and archive files Manage marketing stock room and inventory General PA Duties for CEO, Financial Manager, and Marketing Manager: Write letters, internal communications, and process expense claims on behalf of executives Update contact lists and company organogram Provide administrative support to the CEO, Financial Manager, and Marketing Manager Schedule and coordinate meetings, appointments, and travel arrangements Handle correspondence and communication on behalf of executives Answer phones, screen calls, and take messages for the CEO, Financial Manager, and Marketing Manager Client Liaison: Welcoming, friendly, and polite interaction with clients Order catering and manage coffee/tea service Coordinate with reception to display relevant visitor flags Company Credit Card Statement Reconciliation: Reconcile credit card statements monthly according to travel & marketing spend Cellphone Provider Management: Liaise with MTN on billing issues and contract upgrades Distribute new and spare cell phones Update records with MTN and manage general issues such as repairs and insurance claims Insurance Policy Management: Maintain inventory list of insured items (phone, laptop, vehicle, etc.) Notify insurance of any changes in assets Process insurance claims for damaged, lost, or stolen items Hours Monday to Friday: 8:00 - 16:00 #J-18808-Ljbffr