Ability Executive Recruitment | Full time Cape Town, South Africa | Posted on 01/06/2026 The Portfolio Administrator Assistant will provide full administrative and operational support to the Portfolio Manager or managers. The role focuses on tenant coordination, lease administration, system management (MRI), and ensuring accurate and efficient portfolio control. Responsibilities Coordinate notices, renewals, warnings, and lease documentation. Maintain accurate tenant records. Attend to tenant complaints. Liaise with subcontractors. Lease Administration Draft new lease agreements and renewal agreements. Assist in the signing of such agreements. Load and update leases on MRI. Follow up and check FICA compliance. Process and draft amendments, addendums, and notices. MRI System Management Load new tenants on MRI. Assist with rental escalations. Assist with management and updating MRI system. Assist the Residential Portfolio Manager with administrative oversight. Maintain filing systems. Support arrears follow-ups and compliance tracking. Vacancy and tenancy tracking. Co‑ordinating move‑in and move‑out. Assist in rental and arrears collection. Preparation of vacancy schedule. Parking tracking, enquiries and management. General Assistant Tasks Assist in secretarial duties. Sit on the switchboard if required. Make tea or coffee if required. Requirements Strong attention to detail and accuracy. Good command of the English language (written and verbal). Strong interpersonal skills with the ability to engage professionally with tenants, contractors, and colleagues. Ability to work in a structured, deadline‑driven environment. Knowledge of the MRI system is advantageous; however, strong computer literacy and willingness to learn and adapt to new technologies are essential. Background in property management administration is advantageous. Maintain a positive, proactive, hands‑on approach, with a willingness to assist wherever required. #J-18808-Ljbffr