1. Invoice Auditing & Accuracy - Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting documentation. - Ensure 100% invoice audit accuracy before processing. - Identify and resolve invoice discrepancies timeously. 2. Discounts & Rebates Management - Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately. - Ensure all applicable discounts are claimed within agreed timelines. 3. Vendor Payments Management - Ensure timely processing of vendor payments in accordance with approved payment terms. - Prepare and manage payment batches and payment advices. - Ensure payment accuracy aligns with approved vendor reconciliations. 4. Creditors Team Supervision - Monitor creditors team performance against deadlines and service standards. - Track turnaround times and responses to vendor and internal queries. - Provide support, guidance, and performance feedback to creditors clerks. 5. Vendor Relationship Management - Liaise with vendors regarding account queries, payment issues, and reconciliations. - Align supplier credit limits and ensure prompt query resolution. - Maintain positive supplier relationships to ensure uninterrupted supply. 6. Vendor Master Administration - Act as custodian of the vendor master database. - Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems. - Ensure vendor information is accurate, compliant, and up to date. 7. Payment Schedule Management - Prepare and present consolidated monthly payment schedules for all entities. - Ensure payment schedules are circulated for approval by the 25th of each month. 8. Vendor Ageing & Debit Balance Control - Ensure vendor ageing does not exceed 30 days unless formally approved. - Monitor, investigate, and resolve debit balances. - Circulate monthly ageing and debit balance reports. 9. Processing Time Management - Track invoice processing and payment turnaround times. - Reduce processing cycle times to less than 2 working days. - Monitor Purchase Approval (PA) processing times from creation to approval. 10. PA Tracking & Reporting - Prepare monthly reports highlighting PA approval delays. - Escalate long outstanding approvals to management. 11. Reconciliations & Tracking - Track invoices processed, PAs completed, and reconciliations performed per creditors clerk. - Ensure monthly vendor reconciliations are completed accurately and timeously. - Ensure zero unresolved balances on reconciliations. 12. Payment Accuracy & Compliance - Ensure payment advices are accurate and aligned to approved reconciliations. - Maintain compliance with company financial controls and policies. 13. Automation & Process Improvement - Drive automation initiatives within the creditors and payment process. - Identify opportunities to reduce processing time, cost, and manual intervention. 14. Reporting & Communication - Prepare, circulate, and track the following reports timeously: - Vendor onboarding, credit application, and credit limit status reports - Vendor balances and reconciliation reports - Payment advice processing reports - Open PA reports - Debit balance reports (circulated every Monday) - Self KPI assessment reports 15. Advance & Urgent Payment Tracking - Track all advance payments and ensure resolution within 7 days after material delivery. - Monitor urgent payment requests and provide feedback within 1 working day. 16. Training & Development - Train and mentor creditors clerks on processes, systems, compliance, and best practices. - Support continuous skills development within the team. 17. Ad Hoc Duties - Perform additional duties and finance-related tasks as required by management. - Key Performance Indicators (KPIs) - 100% invoice audit accuracy - Vendor ageing maintained within 30 days - Monthly payment schedules circulated by the 25th - Invoice/payment processing turnaround below 2 working days - Timely completion of vendor reconciliations - Reduction in unresolved debit balances - Response time to urgent payment requests within 1 working day - Resolution of advance payments within 7 days - Accurate and timely reporting circulation - Continuous process automation improvements Minimum Requirements Qualifications: - Diploma or Degree in Finance, Accounting, Bookkeeping, or related field - Experience - Minimum 5 years experience in Accounts Payable / Creditors environment - Minimum 2 years supervisory experience - Experience working on ERP systems and SAP essential - Skills & Competencies - Strong reconciliation and auditing skills Advanced Excel and reporting skills: - Strong knowledge of creditors and payment processes - Attention to detail and high level of accuracy - Strong communication and vendor management skills - Deadline driven and highly organised - Problem-solving and analytical ability - Leadership and team management capability - Systems Knowledge - SAP - ERP systems - Microsoft Excel (Advanced)