Teraco Data Environments 2026/04/23 Western Cape Job Reference Number: PHSECT Department: Health, Safety and Environment Industry: Telecommunications Job Type: Permanent Positions Available: 1 Salary: Market Related Purpose of the Role To support the HSE Department with project-based administration, system updating, capturing, filing, reporting and follow-up requirements. The Project HSE Administrator is responsible for assisting the National HSE Lead: Infrastructure Development with the capturing and maintenance of HSE information, updating of trackers and records, uploading of documents to approved system. Objectives Main function of the Job Support the National HSE Lead: Infrastructure Development with HSE administration, capturing, reporting, filing and system-related duties. Capture HSE information manually or on approved systems as instructed. Update and maintain HSE trackers, registers, records and department documents as required. Upload HSE documents, records and information to approved systems and platforms, including the H Drive and other approved project management systems. Maintain document filing, document control and archiving for HSE records and project documentation. Assist with the monitoring and maintenance of Rapid Contractor, Rapid Incident, Rapid Risk and other approved systems. Activate and deactivate staff on relevant systems and arrange ticket logging on Ozone or other approved systems where required. Capture incident information, transfer information between systems where required, and monitor discrepancies for follow-up. Notify the National HSE Lead: Infrastructure Development where information is not up to date, incomplete or not correctly captured. Assist with capturing HSE statistics, compiling report inputs and submitting information to the National HSE Lead: Infrastructure Development and Regional HSE Manager as required. Assist with the capturing and tracking of What Did You See campaign information and other HSE campaign data. Take meeting notes and minutes for the Regional and National HSE Leads when required, type minutes and issue them as directed. Assist with Letters of Appointment, appointment trackers, training matrixes and related HSE administrative records. Arrange training bookings and support training administration as required. Present inductions and other approved HSE presentations provided to her as required. Update induction registers, training records and related attendance records. Follow up with contractors for toolbox talks, training records and other required HSE administrative documents. Scan, file, upload and organise check sheets, procedures, communications and similar documents as required. Retrieve HSE records, reports and information from systems or electronic files when requested. Support Project HSE Managers and Project HSE Officers with project-related administration and follow-up duties where required. Support the ongoing development and implementation of digitised HSE systems and new internal processes where required. Maintain a high standard of accuracy, filing, follow-up and confidentiality in all work Job Requirements Skill Requirements Strong listening skills and ability to understand instructions and requirements clearly. Strong administrative and organisational skills. Good follow-up ability and record control discipline. Proactive problem solver. Ability to work independently and as part of a team. Self-motivated, positive and reliable. High attention to detail and accuracy. Ability to multi-task and manage deadlines. Ability to work under pressure. Professional conduct with high levels of patience and tolerance. Ability to handle confidential and sensitive information appropriately. Responsible for continued learning and self-development. Helpful and supportive approach when dealing with the HSE team, contractors and internal stakeholders. Qualifications And Experience Matric. Relevant tertiary qualification will be advantageous. Minimum of 5 years’ experience in HSE administration. Experience in capturing, filing, document control, trackers and reporting administration. Experience working with HSE systems, databases and digital platforms will be advantageous. Good working knowledge of Microsoft Word, Excel and PowerPoint. Intermediate Visio will be advantageous but is not mandatory. Ability to work on site and support project-based HSE administration requirements. #J-18808-Ljbffr