Requirements Applicants must be in possession of a Grade 12 Certificate and a National Diploma or Degree in office administration/ Management will be an added advantage. No work experience required, Exposure in the field will be an added advantage. Knowledge of relevant legislation, prescripts, policies and procedures, Basic knowledge of financial Management. Job Related Knowledge legislation, prescripts, policies and procedures, Basic knowledge of financial Management. Job Related Skills Computer literacy. Communication skills (verbal and written). Organising skills. Record management of documents. Good interpersonal skills. Duties Provides a secretarial / receptionist support service to the manager. Provide a meeting support service to the unit which includes but is not limited to: annual meeting schedules, invitations, attendance register, etc. Venue arrangements (includes refreshments). Drafting and circulating agenda items. Consolidating and circulating meeting packs (hardcopy or electronic). Taking minutes and circulating the minutes for input and approval. Provide an administrative support service to the department. Manage document flow (includes incoming and outgoing registers, document tracking, etc). Manage the diary of the Director. Receive telephonic calls, messages, visitors and direct to relevant role players and provide relevant information as required. Operate office equipment such as fax machines and photocopiers. Provide logistical support and financial support services to the unit. Procurement of goods and services (includes venue and catering for meetings, workshops and strategic planning sessions). Collects and coordinates all documents that relate to the manager's budget. Assists manager in determining funding requirements for purposes of MTEF submissions. Keeps records for expenditure commitments, monitors expenditure and alerts manager of possible over and under spending. Checks and correlates BAS reports to ensure that expenditure is allocated correctly. Identifies the need to move funds between items, consults with the manager and compiles draft memos for this purpose. Compares the MTEF allocation with the requested budget and informs the manager of changes. Submit monthly budget inputs and expenditure statements as per PFMA requirements for the unit. Information Management Consolidate weekly, monthly and quarterly reports for business units. Collect and coordinate submission of leave forms to HR for business units. Scan, copy and file documents in line with the Department's approved file plan and system (SharePoint). Database Management (Capturing). Receive and register hand delivered mail/files. #J-18808-Ljbffr