Core Details of the Role TheCompanySecretaryisexpectedtobethecustodianoftheGroup’scorporatearchitectureandgovernancememory.Thisrequiresahighlyorganizedthinkerwhocanunderstand,maintainandexplainthestructureofacomplexmulti-jurisdictionalgroup,includingeachsubsidiary,affiliate,andrelatedentity,howthoseentitiesareconnectedthroughshareholding,ownership,control,contractualrelationshipsandultimatebeneficialownership,andhowthoserelationshipsarereflectedinstatutoryregisters,corporaterecords,constitutionaldocumentsandgovernanceapprovals. Thisisnotapurelyadministrativerole.Thesuccessfulcandidatemustbeabletoreadanorganizationalchartasalegalandgovernancemap:understandingcapitalstructure,shareclasses,votingrights,directorappointments,shareholderauthorities,intercompanyarrangements,outsourcedfunctions,related-partyrelationshipsandarm’s-lengthconsiderations.Theymustbeabletoidentifywhatauthorityisrequiredforaparticularcorporateaction,whomustapproveit,whetherthedecisionrequiresaboardmeeting,committeeapproval,shareholderconsentorunanimouswrittenresolution,andwhatevidencemustbecreatedandretainedtosubstantiatethatdecision. Role Context ReportingLine:ThisrolereportstotheChiefGovernanceOfficer/GeneralCounsel,withadottedlinetoBODandCatalystcommitteewhennecessary. KeyStakeholders:BoardofDirectors,EXCO,ChiefGovernanceOfficer,GeneralCounsel,HeadofCompliance,externalcounsel,registeredagents,regulators,auditors,andcommitteemembers. Team:Therolemayhavedirectorindirectoversightofgovernanceandsecretarialteammembersasthefunctionscales. Responsibilities TheCompanySecretaryplaysacriticalgovernancerolewithinTheCatalystGroup,ensuringthatthefirmandtheentitiesitadministersoperateinfullcompliancewithapplicablecorporate,regulatory,andstatutoryrequirementsacrossalljurisdictions.Thisrolesitsattheheartofthefirm'sgovernanceinfrastructure,supportingboard-leveldecision-making,drivingbest-practicecorporategovernance,andprovidingexpertsecretarialandadvisoryservicestobothinternalleadershipandexternalfundclients. Thesuccessfulcandidatewillbeatrustedadvisortotheboardandexecutiveleadership,managingabroadportfolioofentitygovernanceresponsibilitieswhilebuildingagovernancefunctionthatisscalable,audit-ready,andalignedwithCatalyst'sglobalambitions.Thisisahigh-impact,high-visibilityrolerequiringequalpartstechnicalgovernanceexpertise,commercialawareness,andtheconfidencetoengageatthemostseniorlevelsoftheorganization. Fromahigh-levelperspective,thecoreresponsibilitiesthatformyourrolearebrokendownintothefollowing8categories: Board&CommitteeGovernance Statutory&EntityMaintenance LegalSupport Strategic&AdvisoryContribution OperationalLeadership ComplianceSupport InvestorServices&ShareRegister RiskManagement Your Daily Tasks Therolerequiresstrongcommandofboardandcommitteeprocess.TheCompanySecretarymustensurethatmeetingsareproperlyconvened,thatrequirednoticeperiodsareobserved,thatagendasandboardpacksarecompleteandcirculatedontime,andthatminutesaccuratelyrecordthesubstanceofthediscussion,thedecisionstaken,thebasisforthosedecisions,anyconflictsdeclared,delegatedauthorities,dissentingviewswhererelevant,andfollow-upactions.Theminutesmustbecapableofstandingasareliablegovernancerecordunderscrutinyfromdirectors,auditors,regulators,investors,counterpartiesorexternalcounsel. TheCompanySecretarywillalsoberesponsibleforensuringthatCatalyst’sgovernancerecordsarecomplete,current,searchableandaudit-ready.Thisincludesmaintainingconstitutionaldocuments,registersofdirectors,shareholders,members,chargesandbeneficialowners,boardandshareholderresolutions,writtenconsents,delegationframeworks,policies,governancemanuals,regulatoryfilings,licenses,approvalsandmaterialcorporatedocuments.TheexpectationisthattheCompanySecretarycanquicklyanswerthepracticalgovernancequestion:“Whatistheentity,whoownsit,whocontrolsit,whomaybindit,whatapprovalsarerequired,whatdecisionwastaken,andwhereistheevidence?” ThefollowingarethetaskslinkedtotheCoreResponsibilitiesthatwillbeexpectedaspartofthisrole: Board&CommitteeGovernance: Organizeandmanageallaspectsofboard,committee,andEXCOpreparation,includingscheduling,agendapreparation,distributionofboardpacks,minute-taking,andtherecordingofresolutions. Coordinatetheend-to-endcompletionofboardandcommitteedeckswithintheZecksystem—workingwiththerelevantstakeholdersandcontributorstogatherinputs,consolidatecontent,andensuredecksarefinalized,reviewed,andcirculatedinaccordancewiththeagreedreportingscheduleandnoticerequirements. Produceaccurate,high-qualityboardminutesthatcapturedecisions,delegatedauthorities,andactionitems,andensurethesearereviewed,approved,andfiledwithinagreedtimelines. Advisetheboardandindividualdirectorsontheirfiduciaryresponsibilities,governanceobligations,andrelevantlegislativerequirementsacrossapplicablejurisdictions. Maintainaboardgovernancecalendarandensureallscheduledgovernanceeventsareexecutedontimeandwithappropriatedocumentation. Managetheonboardingandongoinggovernanceeducationofdirectors,includingconflictofinterestregisters,directors'declarations,andfit-and-properassessmentswhererequired. Ensuredirectorsreceiveappropriateongoingtrainingongovernance,regulatory,andindustrydevelopments,andcoordinateperiodicboardandindividualdirectorassessments—includingeffectivenessreviewsandskills/competencyevaluations—withoutcomesdocumentedandanyresultingdevelopmentactionstrackedthroughtocompletion. Maintainaclearandcurrentunderstandingofthedecisionrights,reservedmatters,andpowersofeachboardandcommitteeacrosstheGroup,togetherwiththecorrespondingrightsandconsentthresholdsofshareholdersandinvestors—assetoutinconstitutionaldocuments,shareholderagreements,sideletters,boardcharters,anddelegationofauthorityframeworksandadvisethebusinessonwhichbodymustapprove,consentto,orbenotifiedofanygivencorporateaction. ConflictsofInterest&Related-PartyTransactions:OperatetheGroup'sconflictsofinterestandrelated-partytransactionprocess—maintainingtheconflictsregisteranddirectordeclarations,identifyingandtablingrelated-partytransactionsforappropriatedisclosure,recusal,andapproval,andensuringoutcomesareaccuratelyrecordedinminutesanddisclosedinlinewithregulatoryandauditrequirements. Statutory&EntityMaintenance: Maintainstatutoryregistersforallentitieswithinscope—includingregistersofdirectors,shareholders,beneficialowners,charges,andmembers—ensuringtheyareaccurate,currentandaccessible. Prepareandsubmitallstatutoryfilings,annualreturns,regulatorynotifications,andgovernmentfeesacrossrelevantjurisdictionsontimeandwithoutexception. Managethefulllifecycleofcorporateentitiesfromincorporationthroughtodissolution,includingstructuringadvice,nameregistration,constitutionamendments,andstriking-offprocedures. Monitorchangesincorporatelaw,regulatoryrequirements,andgovernancecodesacrossjurisdictions(includingtheCaymanIslands,SouthAfrica,Brazil,theUnitedStates,BVI,Bahamas,Canada,BVI,Canada,andPortugal)andensurethebusinessisinformedandcompliant. Maintainandmanageanentitymanagementsystemor“dataroom”,ensuringallcorporatedocumentationiscurrent,version-controlled,andsecurelystored. Establishandmaintainastructured,data-drivenrepositoryforallcorporatedocumentsandfinalexecutedvendorcontracts—organizedbyentity,documenttype,counterparty,effectivedate,andrenewal/expiry—sothatanydocumentcanbelocated,reportedon,andreviewedataglance. RecordsRetention&DataPrivacy:Maintainarecordsretentionanddataclassificationframeworkforcorporateandgovernancerecords,includinghandlingofpersonaldatainaccordancewithapplicabledataprotectionlawsacrossCatalyst'sjurisdictions(includingGDPR,POPIA,LGPD,andequivalentregimes),andcoordinatewithLegal,Compliance,andITondatasubjectrequests,breachnotifications,andcross-bordertransferrequirementsaffectinggovernancerecords. LegalSupport: Collaboratewiththelegal,compliance,risk,andfinanceteamstoensuregovernanceactivitiesareintegratedwiththebroadercontrolenvironment. Supportthelegalfunctioninpreparing,reviewingandcoordinatingboardandshareholderresolutions,writtenconsents,extractsofminutes,certificates,incumbencyconfirmationsandothergovernancedocumentsrequiredtoapprove,evidenceorimplementcorporatedecisions. Assistwiththemaintenanceofthefirm'sgovernancepoliciesandprocedures,includingboardcharters,delegationofauthorityframeworks,andgovernancemanualsandtheformaladoption,approvalandperiodicreviewofthesame. Coordinatethegovernanceprocessfortheapproval,ratificationornotingofmaterialagreements,transactions,appointments,delegations,intercompanyarrangements,outsourcingarrangements,corporaterestructuringsandothermattersrequiringboard,shareholder,committeeormanagementapproval. Ensurethatexecutedagreements,approvedpolicies,resolutions,minutes,delegatedauthorities,signingauthoritiesandsupportingdocumentationareaccuratelyfiled,cross-referencedandcapableofbeingretrievedasevidenceofproperauthorityanddecision-making. Workwiththelegalfunctiontoidentifywherespecificmattersshouldbetabled,noted,approvedorratifiedbytheappropriateboard,committee,shareholderorauthorizeddecision-makerinordertopreserveacleargovernancerecord. DueDiligenceCoordination:Workwithinternalstakeholders—includinglegal,compliance,finance,operationsandbusinessowners—andexternalcounterpartiestorespondtoduediligencerequestsfromclients,investors,regulators,banks,auditors,counterpartiesandprospectivepartners,owningtheend-to-endcompletionofDDQs,questionnaires,applicationformsandonboardingpackstoagreeddeadlines. DDDocumentation:Compile,verifyandprovidethesupportingcorporatedocumentationrequiredforduediligence—includingconstitutionaldocuments,certificatesofincorporationandgoodstanding,statutoryregisters,beneficialownershipandstructurecharts,boardandshareholderresolutions,incumbencycertificates,signingauthorities,directorKYCandidentificationpacks,source-of-wealth/source-of-fundsevidenceandAMLdocumentation—ensuringallmaterialsarecurrent,accurate,properlycertifiedornotarizedwhererequired,andtrackedthroughtoacknowledgementofreceipt. DocumentExecution&SigningAuthority:MaintaintheGroup'ssigningauthoritymatrixinlinewithdelegatedauthoritiesandconstitutionaldocuments,coordinatetheexecutionofcorporatedocuments—includingnotarization,apostille,andlegalizationwhererequired—andadministertheGroup'se-signatureplatformtoensureexecuteddocumentsareproperlyauthorized,dated,andfiled. Strategic&AdvisoryContribution: ActasatrustedadvisortotheChiefGovernanceOfficer,GeneralCounsel,BOD,EXCOandbroadercommitteemembersonmattersofcorporategovernance,regulatorychange,andentitystructuring. ContributetothedesignandcontinuousimprovementofCatalyst'sgovernanceframeworks,policies,andprocedures,ensuringtheyremainfit-for-purposeasthebusinessscalesglobally. Representthegovernancefunctionincross-functionalprojects,newmarketentries,andclientonboardingactivities,providinggovernanceinputateachstageoftheprocess. Identifygovernanceriskexposuresandproactivelyescalateissueswithproposedremediationplans. D&OandE&OInsurance:CoordinatewithFinance,Legal,andotherstakeholdersontheplacement,renewal,andclaimsnotificationprocessfortheGroup'sdirectorsandofficers(D&O)anderrorsandomissions(E&O)insuranceprograms,ensuringcoverageremainsappropriateastheentityportfolioandriskprofileevolve,andreportingoncoverageandclaimstotheBoardonadefinedcycle. LearningandDevelopment:Engageinlearninganddevelopmentopportunitiestostayinformedoncomplianceprinciples,evolvingregulatoryframeworks,andindustrybestpractices.Thisensuresthattheteamisalwaysuptodateonregulatorychangesandcompliancemethodologies. OperationalLeadership: Whereapplicable,lead,mentor,anddevelopjuniorgovernanceandsecretarialteammembers,settingstandardsforqualityandoutput. Buildandmaintainstrongrelationshipswithexternalcounsel,notaries,registeredagents,andcompanyformationspecialistsacrossCatalyst'sglobaljurisdictions. Continuouslydriveprocessimprovement,automation,andbestpracticeinthedeliveryofgovernanceservices—inlinewiththefirm'sInnovationPoweredstrategicanchor. ComplianceSupport: Policies&ProceduresLifecycle:Ensurethatthefirm'sPoliciesandProcedures(P&P)areformallyestablished,documented,androlledoutacrosstherelevantdepartmentsandbusinessunits,subjecttoperiodicreviewonadefinedcycle,andtabledforapprovalorratificationbytheBoardandrelevantcommitteesasrequired—withversionhistory,approvalevidence,andeffectivedatesretainedaspartofthegovernancerecord. PolicyImplementation:Assistintheeffectiveimplementationofcompliancepoliciesattheoperationallevelacrossalldepartmentsandbusinessunits.Ensurethatpoliciesareexecutedconsistentlytomaintaincompliancewithregulatoryrequirements. MonitoringTools:Utilizetoolsandtechnologiestomonitorcompliancewithinternalcontrolsandregulatoryrequirements.Ensurethatthecompany’ssystemsareeffectivelycapturingandreportingoncomplianceactivities. ComplianceCulture:WorkcloselywiththeHeadofComplianceandGovernancetoinsustaintheculturethatiscenteredongoodgovernance,compliance,andethicalbusinesspractices.Promoteanorganizationalculturethatprioritizesregulatorycomplianceatalllevels. CommunicationofComplianceRequirements:Communicatecompliancerequirementseffectivelytointernalteams,ensuringthatallstaffunderstandtheirrolesinmaintainingcompliancewithregulationsandcompanypolicies. Reporting:Assistinpreparingregularcompliancereportsformanagementreview,providinginsightsintothecompany’scompliancestatusandanyissuesthatmayneedattention. StatementsofGuidance(SOG):StaycurrentonStatementsofGuidanceandequivalentbest-practiceguidanceissuedbyrelevantregulatorybodiesacrossCatalyst'sjurisdictions,reviewtheirimplicationsforthefirm,andtranslatethemintoconcreteoperationalandgovernancechangestoensureCatalystremainscompliantwithregulatorexpectations. SOGRoll-Out:WorkwiththemanagementteamtoensureStatementsofGuidancearerolledoutappropriatelyacrossthebusiness—includingupdatestopolicies,proceduresandcontrols—andthattheresultingchangesareformallytabled,reviewedandsignedoffbytheBODandrelevantcommitteememberswhererequired. Board-ComplianceCoordination:PartnerwiththeCompliancedepartmenttoensurethatboardandcommitteematters—includingagendaitems,resolutions,approvals,disclosures,andrecurringgovernanceitems—meetapplicableregulatoryrequirementsacrossCatalyst'sjurisdictions,andthatanycompliance-drivenobligationsaffectingtheBoard(regulatorynotifications,fitnessandpropriety,conflicts,conduct,andreportingdeadlines)aresurfaced,addressed,andevidencedinthegovernancerecord. Sanctions&Screening:CoordinatewithComplianceonsanctionsandadverse-mediascreeningofdirectors,beneficialowners,investors,andmaterialcounterpartiesatonboardingandonadefinedongoingcycle,ensuringscreeninghitsareescalated,investigated,andresolvedwithdocumentedoutcomesretainedaspartofthegovernancerecord. InvestorServices&ShareRegister: OwnthefullmanagementandintegrityofCatalyst'sinvestorshareregisterandallunderlyinglegaldocuments—includingsubscriptionagreements,shareholderagreements,sideletters,sharecertificates,transferinstruments,andcapitalizationrecords. Actastheprimarypointofcontactforinvestorservicesmatters,managinginvestoronboarding,KYC/AMLcoordinationwithcompliance,capitalcallsanddistributionswhereapplicable,transfersandassignments,androutineinvestorqueries. ManageandmaintainCatalyst'sthird-partyinvestorreportingandcaptableplatform(Carta),ensuringshareissuances,transfers,optiongrants,vestingschedules,andownershipchangesarerecordedaccuratelyandontime. Reconciletheshareregisterandcaptableagainstboardandshareholderresolutions,executedagreements,andstatutoryfilingstoensureasingle,accuratesourceoftruthforownership. Produceinvestorreports,ownershipschedules,andcapitalizationsummariesfortheboard,executiveleadership,auditors,andinvestorsasrequired. AdministerandmanageCatalyst'sEmployeeEquityParticipationPlan(EEPP)forinternalstakeholders—includinggrantissuance,vestingschedules,exercises,leaverevents,andongoingparticipantrecords—ensuringallactivityisapprovedbytheappropriatebody,accuratelyreflectedonCarta,andalignedwiththeunderlyingplanrulesandawardagreements. Serveastheday-to-daypointofcontactforEEPPparticipants,providingclearcommunicationsongrants,vesting,taximplications(incoordinationwithfinanceandexternaladvisors),andplanmechanics,andmaintainingparticipant-facingdocumentationandrecords. RiskManagement: RiskFramework:Support,embedding,andongoingmaintenanceofariskmanagementframeworkacrossthebusiness—includingriskappetitestatements,risktaxonomy,andthepoliciesandproceduresthatgovernhowrisksareidentified,assessed,owned,andtreatedatentity,function,andGrouplevel. RiskRegister:Maintainacurrent,consolidatedriskregistercapturingidentifiedrisks,owners,inherentandresidualratings,mitigatingcontrols,andremediationactions—ensuringentriesarereviewedonadefinedcycleandupdatedasthebusiness,regulatorylandscape,andjurisdictionalfootprintevolve. RiskIdentification&Assessment:Workwithbusinessownersacrossdepartmentsandjurisdictionstoidentifygovernance,regulatory,operational,andconductrisksastheyarise,ensuringeachisproperlyassessed,documented,andassignedtoanaccountableowner. Reporting:PrepareandtableregularriskreportstoEXCO,theBoard,andrelevantcommittees—coveringtheriskregister,keyriskindicators,emergingrisks,controlfailures,incidents,andremediationstatus—inaformatthatsupportsinformedoversightanddecision-making. Escalation:Operateaclearescalationprotocolsothatmaterialrisks,controlbreakdowns,regulatorybreaches,andincidentsaresurfacedpromptlytotheChiefGovernanceOfficer,GeneralCounsel,HeadofCompliance,EXCO,andtheBoardorrelevantcommitteeasappropriate,withtherightcontext,evidence,andproposedresponse. Assistance&Advisory:Assistbusinessownersinarticulatingrisks,designingproportionatemitigations,andintegratingriskconsiderationsintogovernanceapprovals,newinitiatives,marketentries,vendoronboarding,andmaterialtransactions—ensuringriskisconsideredbefore,notafter,decisionsaretaken. Integration:CoordinatewiththeLegal,Compliance,Finance,andInternalAuditfunctionstoensureriskactivitiesareintegratedwiththebroadercontrolenvironment,thatfindingsfromaudits,regulatoryinspections,andSOGreviewsfeedintotheriskregister,andthatthereisnoduplicationorgapacrossthelinesofdefence. Incident&BreachManagement:Maintainarecordofincidents,near-misses,regulatorybreaches,andcontrolfailures,ensuringeachisinvestigated,root-caused,remediated,andreportedtotheappropriategovernancebody,withlessonslearnedfedbackintopolicies,procedures,andtheriskregister. Crisis&BusinessContinuityGovernance:Coordinatethegovernanceresponsetomaterialincidents,businesscontinuityevents,andcrisisscenarios—includingconveningemergencyboardorcommitteemeetings,supportingregulatornotifications,documentingdecisionsandactionstakenunderpressure,andensuringBCPandincident-responseplansaretested,reviewed,andapprovedbytheBoardonadefinedcycle. Additional Strategic Expectations Shareinsightstoenabledevelopmentofnewprocessesandproceduresthatwillcreatebusinessefficiencyandsupportdeliveryofclientexcellenceinservice. Maintainawarenessofindustry,regulatory,jurisdictional,andothertrendsthatcouldaffectthebusiness. Collaboratecross-functionallywithoperationsstaff,businessusers,project,andimplementationmanagerstoachievedesiredandelegantsolutions. Required Skills & Experience Areyougettingexcited?Weare!Beforewegettoocarriedaway,thereareafewrequirementsyou’llneedtocheckoffbeforeyoucanapplyfortheposition: Atleast6-8yearscompanysecretarialandcorporategovernanceexperiencewithinafinancialservices,investmentmanagement,ideallyfundadministration,and/orfiduciary,corporateservices,orsimilarlyregulatedenvironmentwillcarrythegreatestweight. Experienceoperatinginacomplexgovernanceenvironmentandcandemonstratethejudgement,disciplineandpracticalexperiencerequiredtomanageboardprocesses,statutoryrecordsandpoliciesandprocedureswithconfidence. Hands-onexperienceinacompanysecretarial,corporategovernanceorentitymanagementrole,preferablyinsupportofregulatedentities,holdingcompaniesormulti-entitystructures.Theindividualmustbeabletodemonstratethattheyhaveindependentlymanagedboardandcommitteeprocesses,preparedhigh-qualityagendas,boardpacks,minutesandresolutions,maintainedstatutoryregisters,managedfilingsanddeadlines,andsupporteddirectors,executivesandclientsongovernancerequirements. QualificationssuchastheCharteredGovernanceProfessional(CGP),FelloworAssociateoftheCharteredGovernanceInstitute(FCIS/ACIS),orequivalentprofessionalqualificationfromtheGovernanceInstituteofSouthernAfrica(GISA)—ordemonstrablyworkingtowardssuchqualification. AdegreeinLaw(LLB),Commerce,Accounting,BusinessAdministrationandPostgraduatequalificationsincorporategovernance,compliance,orfinancialservicesregulationwillbeadvantageous. Demonstratedexperiencemanagingmulti-jurisdictionalentityportfolios. Proventrackrecordofindependentlymanagingboardprocesses,producinghigh-qualityminutes,andadvisingdirectorsontheirlegalandfiduciaryobligations. Hands-onexperiencewithregulatoryfilings,statutorymaintenance,andentitylifecyclemanagement—fromincorporationthroughtodissolution. ExperienceusingentitymanagementplatformsandproficiencywithMicrosoftOffice,includingWord,Excel,andSharePoint. #J-18808-Ljbffr