About the job Audit Administrator JOB DESCRIPTION Job Title Audit Administrator Department Audit Reports to Director / Training Officer Short Summary of the purpose of the role Ensure that adequate administrative support is provided to the audit department and the training officer. Academic Qualifications Required Grade 12 Skills, Competencies, and Experience Required Skills Organisational skills Filing accuracy Teamwork Time management Client service skills Experience Experience working in an audit department in an administrative role Competencies Communication (verbal and written) Confidentiality Attention to detail Ability to handle pressure and a high workload Required Computer Package Microsoft Office (advanced level) GreatSoft (advantageous) Key Duties and Responsibilities / Key Performance Indicators Audit Department Timesheets – check and approve audit department timesheets (weekly) Task creations – linking task codes to clients for timesheets Approval of travel and overtime claims Tax documents from EFILING – pulling tax documents from EFILING for clerks Do deed searches for the firm Arrange training for the audit department WIP (weekly) Year planning – planning of all audits and review jobs Stock counts – planning of stock counts Referral counts, quotes, etc Travel arrangements for audit staff (allowances, accommodation, car rental, flights) Bank confirmations – requesting bank confirmations from confirmation Confirm start dates of audits GreatSoft Task creations Fee creations New task codes Add new employees (GS) Terminate exiting staff (GS) Update staff charge‑out rates Pull monthly timesheet reports from managers and directors Print WIP reports for directors Auditor General Invoicing Sending statements Following up on debtors Company Vehicles Logbooks of PKF(PE) vehicles to be kept up to date at all times. Determine the process when you are not in the office. Maintenance of vehicles Regularly physically inspect the vehicles as and when they come back from a job. Before any employee uses a vehicle, they must inspect and note any issues in case something happens on the road. Inspection by staff and audit administrator. Organize service or any maintenance issues. Monthly report (before the Friday before 1st Monday / last week of the month to be sent to the managing director) Scan logbooks Scheduled maintenance Kilometres Petrol cards Ensure everyone has a valid driver's license (on file) if using the company car. Compliance Compliance with the firm's System of Quality Management (SOQM), policies and procedures. Compliance with the firm's Employee Code of Conduct which consists of the firm's HR policies, SAICA, IRBA, and IESBA Codes of Conduct. Work Complexity Support directors and the audit department Level of Independence Work independently #J-18808-Ljbffr