Job Details Job Title: Faculty Manager (post level 7) (Job ID: 6475) Organizational Unit: University of the Free State Faculty of Economic and Management Sciences Office of the Vice‑Dean Contract Type: Permanent Occupational Level: Junior Management Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary) Closing Date: 8 June 2026 Responsibilities Operations and Faculty Management Responsible for the day‑to‑day management of core administrative business of the faculty. Engage in the strategic planning of administrative business processes in conjunction with the Dean and/or Vice Deans. Manage meetings and associated administration for Faculty Committees (e.g., Faculty Board and Faculty Management Committee). Responsible for convening and agenda preparation for Faculty meetings. Advise the Dean, Vice Deans, Heads of Departments, Centres and Schools within the Faculty on operational policies and procedures that influence their sphere of operation. Evaluate allocation of administrative resources throughout the faculty and make strategic recommendations for optimal allocation to ensure smooth running. Effectively manage Faculty admissions, registrations, and graduation functions. Manage student registrations, oversee academic advice, handle student enquiries, and refer students where necessary. Plan and organise the academic year cycle, including the faculty rulebook, syllabus publications, faculty calendar, and key activities in the Faculty on the University calendar. Effectively manage the faculty registrar function and academic records. Liaise with the Vice Dean: Teaching and Learning, Teaching‑Learning Manager, Heads of Departments and Programme Director regarding new qualifications and streams. Liaise with Marketing and other departments for updating information in the Faculty Booklet, prospectus and other marketing material. Adhere to University and faculty policies and procedures. People Management Supervise administrative staff and service workers in the Dean’s office and perform all functions associated with such supervision. Administer the recruitment process, including advertising, sifting applications, and arranging shortlisting meetings and interviews. Monitor contract appointments (including (re)appointment of AHDs and Programme Directors) to ensure timely submissions to Human Resources. Promote transformation within the faculty administration. Identify training needs of administrative staff and facilitate such training. Manage and coordinate the annual promotion cycle in the faculty. Liaise with the Department of Human Resources and the Executive Committee of Senate regarding appointments and promotions. Adhere to UFS’s human resource policies and procedures. Finance Management Plan, manage, report and advise on the faculty budget (annual budgeting, financial planning, allocation of funds, and financial control). Complete ad‑hoc claims, requisitions and service requests where necessary. Adhere to the UFS’s financial policies and procedures. Monitoring and Evaluation Monitor, evaluate and prepare the annual projection for the faculty’s fee income and enrolment planning. Provide data, analysis and information in support of planning and decision‑making within the faculty. Stakeholder Relationship Management Form and foster relationships across the University and external stakeholders (students and professional bodies). Understand both internal and external customer needs. Liaise with the Dean, Vice Deans, Heads of Departments, Programme Directors, Teaching‑Learning Manager and the Faculty Management Team on Academic Policy decisions. Act as a member of the Faculty Committees: Faculty Board, Faculty Management Committee, Faculty Academic Planning Committee, Faculty Marketing Committee, Faculty Admissions Advisory Committee, Faculty Examination Board and Faculty Rules Committee. Act as member of external Committees: Central Examination Committee, General Rules Committee, Academic Advising Forum, Graduations Committee, Applications Forum, General Registrations Committee, TLMG and Senate Enrolment Management Committee. Act as member of ad hoc task teams during special projects (e.g., ITP Progression Rule Task Team, Systems Renewal Task Teams). Quality Assurance Ensure that all the activities within the faculty are carried out to the highest possible standards and that appropriate evaluation and monitoring procedures are in place to ensure compliance and improvement. Adhere to auditing, quality assurance and risk management procedures both internal and external. Qualifications A relevant bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF Level 7. Minimum of four (4) years’ relevant working experience in an academic administration supervisory role at a higher education institution. Proven experience with administrative, financial and management systems and software (e.g., PeopleSoft) and with processes, policies and procedures of higher education institutions. A relevant honours degree/Postgraduate Diploma/Professional Bachelor’s degree on NQF Level 8 (recommended). Thorough understanding of staff management and leadership. Sound knowledge of business drivers and trends and environmental factors to influence and shape the department’s strategy. Sound knowledge of Acts that impact the Tertiary Education sector. Competencies Results‑oriented: cope with a frequently changing environment and adapt to evolving situations; deal calmly and effectively with high‑stress situations. Strategic thinking: handle several activities simultaneously; focus on details and work towards perfection in a neat and organised manner. Business acumen: adhere to rules and strictly follow work regulations. Proficiency in using MS Office. Leadership: take charge of situations and offer opinions and directions to others; cooperate with others, display a good‑natured attitude and encourage teamwork. Building coalitions: negotiate, sell, influence and persuade others; interact with others and establish personal connections. Benefits Salary is available on request. Fringe benefits (subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. EEO Statement The University is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under‑represented designated groups, including candidates with disabilities. Our Employment Equity Plan is available at ufs‑employment‑equity‑plan_2025.pdf. The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. #J-18808-Ljbffr