About the job Receptionist / Administrator Matric Grade 12 (min requirement) Reception / Front Desk experience (min 2 years) Strong administrative background Computer Literate (min requirement MS Office packages) Responsibilities: Welcome visitors by greeting them, in person or on the telephone; answering and/or referring inquiries Direct visitors by maintaining employee and department directories Coordinate mail flow in and out of office Schedule of appointments Collect and distributing parcels and other mail Maintain safe and clean reception area by complying with procedures, rules, and regulations Ensure housekeepers are maintaining all office/visitor accesses bathrooms and kitchens by means of checklists Serve refreshments to visitors Switchboard Responsibilities Answer phones and operate switchboard Route calls to specific/correct people/departments Answer inquiries about company / refer relevant inquiries Maintain internal and external telephone lists Handle phone calls from staff calling in sick Hand out employee applications Administrative Responsibilities Maintain housekeeping schedules and rosters Schedule meetings and conference rooms (maintain training room and boardroom schedules) Send emails and faxes as and when required by various departments Maintain office notice boards as directed by HR Perform basic filing, and data capturing duties Coordinate office activities Stock take of stationary and pre-printed stationary monthly. Issuing of pre-printed stationary to staff and branches. #J-18808-Ljbffr