Job Purpose To provide administrative support for purchase and sales contracts by ensuring accurate SAP processing, customs documentation, stock receipting and maintenance of up-to-date contract schedules. Responsibilities Purchasing Contracts Administration Complete purchase booking notes for every note. Input purchase contracts into SAP. SAP Inventory Transactions Cross‑check material invoices against contract price and bill of lading quantity. Input material invoices into SAP after invoices have been quality checked. Check Full Out and Guarantees (FOG) invoices/credits from the supplier against the outturn reports. Match material and FOG invoices to the stock receipted through coding on SAP and process the workflow to the Accounts Payable. Ensure all spreadsheets are updated with newly processed information. Customs Clearing Liaise with Trading Documents Desk to ensure receipt of all shipping documents. Compile documents for customs clearance of the shipment according to relevant customs regulations. Submit shipping documents to the clearing agent to facilitate clearing for each shipment. General Administration Provide admin support when required by the team. Creation of JIRA tickets for new product codes and SAP enhancements. Liaise with relevant stakeholders on the JIRA ticket status. Sales Contract Administration Refer to trade confirmations and conduct SAP entries for each sale. Create contract schedules for the operations/logistics department to start their planning. Compile long‑form contracts and send to customers for acknowledgement and sign off. Update contract summary reports for selected customers periodically and/or on request. Create and file contract files for all Ex‑Tank Trade. Update and send out daily sales reports to the traders. Provide sales‑related information to relevant stakeholders on request. Minimum Requirements Diploma in International Trade, Logistics, or Supply Chain. Competency Certificate in Incoterms (advantageous). Minimum 2 years’ experience in trade administration (purchasing and sales). Working experience on SAP. Skills Customer service. Proficiency in SAP and Microsoft Office. Numerical and analytical skills. Planning and organising. Able to work under pressure and meet strict deadlines. Excellent verbal and written communication skills. Interpersonal skills. Problem solving skills. Ability to work independently as well as part of a team. Meticulous filing and record‑keeping. Salary Salary Range: R156,000 – R260,000 Total CTC per annum. POPI Act In line with the Protection of Personal Information Act, 4 of 2013 (POPIA), all personal information submitted in your application will be treated as confidential and used solely for recruitment purposes. By applying for this position, you consent to the processing and storing of your personal information for the purposes of assessing your suitability for employment. Should your application be unsuccessful, your personal information will be securely stored for a limited period and then destroyed in accordance with our data retention policy. Preference will be given to South African Citizens from designated groups. #J-18808-Ljbffr