Administration Coordinator Reference: CPT -Meg-1 Do you live in Melkbostrand, Milnerton, Table View, or Parklands area? A fabulous administration coordination position is available to work closely with the Branch Manager to oversee various aspects of branch activities including customer service, general operations, basic finance, budgeting, and reporting.A people’s person who enjoys being at the center of all activity will be a great asset for this role. Duties & Responsibilities Requirements Grade 12, Diploma or Degree in Business Administration advantageous 5 years proven experience in coordinating or a related role Strong understanding of financial management, including budgeting and reporting Knowledge of procurement regulations, ethical practices, and industry trends Excellent organizational and time-management abilities Effective communication skills, both written and verbal, and must have knowledge of industry-specific regulations Duties Operations Control and manage the Repairs and Maintenance processes and procedures for the branch, including proper filing of all documentation Submit daily timesheets for the branch Assist Branch Manager with overseeing and controlling yard activities Ensure monthly unit inspections and stock counts are done and submitted to Head Office on time Request quotes from suppliers for maintenance or transport Prepare the purchase requisition for quotes received from suppliers and submit to procurement Facilitate communication between the branch, other departments, and management, ensuring smooth information flow Customer Service Assist with loading quotes on Syrinx Ensure that the branch provides excellent customer service and keeps customers informed of deliveries, collections, and maintenance schedules Liaise with customers daily to check on service delivery and customer satisfaction Address customer concerns, inquiries, and resolve issues in a timely and professional manner Resolve all customer queries related to invoices and statements, escalating unresolved matters Stock Control Ensure weekly stock counts of the branch stores for materials are done Investigate and report discrepancies Implement inventory management that allows accurate tracking of stock levels Conduct regular physical audits of the stock and compare physical inventory with what's recorded in the system Financial Management Send invoices to Finance for payment of suppliers after work is completed Manage the debtor’s book, ensuring it does not fall behind and attend to outstanding accounts, escalating unresolved matters Analyze financial reports to identify areas of improvement Salary: R negotiable dependent on experience #J-18808-Ljbffr