Event Administrator This role forms part of the Events team at The Bay Hotel in Camps Bay, within the Village n Life hospitality group. The Role As Event Administrator, you'll provide administrative and coordination support to the Events Manager and Events Co‑Ordinator, helping ensure the smooth planning and delivery of events, conferences, weddings and group bookings. This is an organised and detail‑focused role suited to someone looking to build a career in hospitality events. You'll assist with enquiries, quotations, event documentation, client communication and internal coordination while gaining exposure to all aspects of event planning and execution. Key Responsibilities Assist with event enquiries, quotations and booking administration Prepare contracts, function sheets and event documentation Maintain accurate event records, databases and filing systems Support client communication and follow up on event requirements Coordinate information between Events, Operations, Kitchen, Front Office and F&B teams Assist with site inspections and client meetings when required Monitor event calendars and booking schedules Process deposits, invoices and payment records in line with company procedures Support the planning and coordination of conferences, weddings and private events Prepare reports and administrative documentation for the Events team Assist with supplier coordination and procurement requests Ensure event information is communicated accurately and timely to relevant departments Provide administrative support during event setup and execution when required What We're Looking For Grade 12 or equivalent Qualification in Events, Hospitality, Tourism or Business Administration advantageous Previous administrative or customer service experience preferred Strong organisational and time‑management skills Excellent verbal and written communication skills High attention to detail and accuracy Computer literacy, including Microsoft Office Ability to multitask and work in a fast‑paced environment Professional, proactive and guest‑focused approach Willingness to work flexible hours when operationally required What We Offer A career development opportunity within the Village n Life Events team Exposure to weddings, conferences, corporate functions and special events Ongoing training and mentorship within the hospitality industry Growth opportunities within Village n Life Competitive package aligned with experience #J-18808-Ljbffr