Seasoned Executive Assistant - Finance / Legal / Project Management Background (South Africa) Position: Executive Assistant Location: Remote (London Time preferred) – Open to candidates in South Africa Only Remuneration $1,800 - $2,500 per month (commensurate with experience) Long‑term opportunity for the right candidate Scope and responsibility may increase over time based on performance Working Hours Full‑time role Primary working hours aligned with London (GMT), with overlap into Eastern Time and Gulf Standard Time Light weekend availability for urgent matters Role Overview We are seeking a highly organised and discreet Executive Assistant to provide comprehensive administrative and operational support to a private principal operating internationally. This is a hands‑on, execution‑focused role requiring exceptional attention to detail, sound judgement, and the ability to manage a wide range of personal and business‑related matters with consistency and professionalism. The successful candidate will act as a trusted point of coordination, ensuring that day‑to‑day operations run smoothly and that nothing is missed. The workload varies week to week and requires comfort switching between structured administrative tasks and fast, practical problem‑solving. This role suits someone who treats details as their responsibility and makes sure nothing slips. Key Responsibilities Executive & Administrative Support Full management of inbox and calendar, including prioritisation and organisation Scheduling and coordination across multiple time zones Tracking deadlines, renewals, and ongoing commitments Preparing clear summaries, checklists, and updates as required Banking, Legal & Compliance Coordination Handling routine banking correspondence and KYC requests Liaising with lawyers, accountants, and professional advisers under direction Tracking documentation and ensuring timely follow‑up Maintaining organised records and reference materials Personal Operations Coordination of travel arrangements (flights, accommodation, itineraries) Management of personal appointments (health, wellness, memberships, grooming) Tracking personal expenses and basic budgeting oversight Coordination of virtual errands and personal logistics Business & Operational Support Liaising with vendors, contractors, and service providers Managing invoices, payments, and reminders Supporting small business initiatives with administrative coordination Ensuring all tasks are followed through to completion Research & Planning Support Conducting structured research and comparisons Presenting findings clearly using tables or concise written summaries Flagging potential issues or upcoming requirements in advance Relationship & Personal Operations Maintaining light‑touch tracking of important dates and personal touchpoints (e.g., birthdays, anniversaries, follow‑ups) Supporting gifting, acknowledgements, and reactivation of key personal and professional relationships when prompted Ensuring reminders and follow‑through are handled discreetly and on time Managing these items operationally, not socially Authority & Working Style Trusted to communicate externally on behalf of the principal where appropriate Expected to manage routine matters independently once briefed Escalation only where judgement or approval is required Strong preference for written clarity, checklists, and proactive updates Missed deadlines or dropped follow‑ups are not acceptable; systems and reminders are expected to be used consistently Candidate Profile Prior experience supporting executives, founders, or private individuals Preferred industry background: Finance, Legal, Startup; Marketing/advertising also of interest Experience with Notion preferred. Candidates without prior experience should demonstrate a strong fast‑learner mentality and the ability to quickly adapt to new tools. Exceptionally organised with a strong eye for detail Calm, reliable, and professional in approach Strong written English and clear communication Comfortable working across time zones and managing varied priorities High level of discretion and integrity essential Personal Attributes Proactive rather than reactive Takes ownership and follows through Comfortable working quietly and independently Values structure, order, and precision Application Requirements A short cover letter explaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience, achievements, and motivation for applying. Reasons for leaving any roles with short tenure, and share your long‑term career plans. We value long‑term commitment and want to ensure a stable, mutually beneficial working relationship going forward. Your monthly expected salary for the role in USD. Your notice period or how soon you would be able to start. An updated and detailed CV that includes relevant keywords and highlights key skills and experience. A video introduction link summarising your experience and key achievements. The video should be unrestricted, viewable by anyone with the link and not expire. Tips For a Professional, Well‑Presented Video Record in a quiet, well‑lit space with minimal background noise and distractions. Dress professionally, as you would for an interview. Ensure your device is fixed and stable while recording without movement. Maintain good posture, speak clearly, and make eye contact with the camera. First impressions last! Examples: Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries: Staffing and Recruiting #J-18808-Ljbffr