Responsibilities Coordinate and manage all local and regional travel arrangements, including accommodation, rental vehicles, and company vehicles Provide support with visa application processes by preparing documentation and monitoring progress Process, verify, and reconcile travel-related invoices in accordance with internal procedures Maintain accurate travel schedules, registers, spreadsheets, and administrative records Assist with personal protective equipment requests and ensure effective stock control Arrange and maintain records of employee medical examinations and compliance requirements Manage staff accommodation arrangements and maintain related documentation Support travel-related emergencies, itinerary changes, cancellations, and re-bookings as required Provide backup support for front desk functions, including receiving visitors and handling general administrative duties Deliver ongoing administrative support to the Office Management team and assist with ad hoc tasks as required Qualifications High School Diploma or equivalent qualification Additional qualification or certification in travel, tourism, or office administration is advantageous Key Skills Strong administrative and organisational capabilities Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint Experience working with accounting or financial systems, with Sage experience advantageous High level of attention to detail and accuracy Ability to perform effectively under pressure and meet strict deadlines Strong planning, coordination, and time management skills Experience in managing complex travel arrangements, including group and international travel Sound decision-making and problem-solving abilities Understanding of basic travel risk management principles Strong written and verbal communication skills Ability to interact professionally with employees at all levels of the organisation High level of confidentiality, integrity, and professionalism Knowledge of relevant travel industry regulations, policies, and ethical standards Flexible and adaptable approach to administrative responsibilities #J-18808-Ljbffr