The Inventory Controller manages, controls, and maintains accurate and compliant end-to-end inventory processes across the property. This role ensures integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting. The position covers all stock-holding departments, including Beverage Housekeeping (Amenities & Cleaning), Galleries & Creative Lab (Retail, Art, Curated Product), Kitchen (Food & Cleaning Products), Spa (Retail & Professional Products), Medication & First Aid, Stock Stationery (Branded Collateral & Other), Operational Equipment (OE) per department. The Inventory Controller is the custodian of inventory accuracy at property level and ensures that all data fed to the Financial Manager and Support Office is complete, accurate, and audit-ready. Key Responsibilities Inventory Governance & Daily Controls Oversee all daily stock movements across all departments, ensuring full SOP compliance at all times. Verify all transactions captured by the Inventory Administrator, including purchase orders, goods receipt notices, internal and external transfers, wastage/write‑off, credit issues, consumption, and master data updates; reject and correct inaccuracies before daily cut‑off. Ensure item categorisation (UOM, cost, VAT rules) aligns with group standards. Sales vs Consumption Reconciliation (High‑Risk Areas) Reconcile POS sales against inventory depletion for Bar (Minibar, Game Drive & Incl Sales), Gallery & Creative Lab Retail, and Spa Retail. Validate recipe‑linked items for correct depletion (cocktails, pouring) and investigate any consumption discrepancies on the same day. Enforce "no replenishment" without reconciliation per SOP. Transfers, Issues, Wastage & Credit Management Verify all transfers include correct documentation, signatures, and matched values. Ensure all departmental issues are supported by usage sheets. Validate all wastage entries and confirm proper authorisation. Confirm supplier credits are correctly raised and reconciled. Purchase Order Controls & Budget Alignment Validate purchasing requests against department budgets, approved PAR levels, Min/Max, or ROP settings. Confirm all purchase orders use correct item codes, UOM, supplier, price, and delivery details. Notify Group Inventory Manager of any unusual changes or irregularities. Receiving, Storage & Storeroom Integrity (via Storeman) Oversee GRN accuracy and three‑way matching (PO, delivery note, invoice). Maintain FIFO rotation, expiry control, chemical segregation, and operational equipment protection. Administer storeroom access control, key registers, and weekly housekeeping & safety audits. Cycle Counts & Full Stock Counts Lead mid‑month and month‑end counts, ensuring blind counts for high‑risk items (beverage, food, gallery retail, house‑keeping amenities & cleaning). Investigate variances using movement logs, POS data, GRNs, and usage patterns, and obtain approval for all explanations. Month‑End Process & Reporting Manage month‑end process for all inventory locations in cooperation with all HODs. Compile month‑end reporting pack including opening & closing balances, purchases, issues, transfers, wastage, sales vs consumption summaries, variance reports, and count sheets. Produce an inventory workbook and obtain final sign‑off from Finance and the Group Inventory Manager. Master Data, Pricing & System Integrity Maintain accurate item master data in MyStock, MyInventory, and Sage Inventory. Submit item creation or change requests via approved workflow. Ensure selling prices comply with the margin policy. Risk, Compliance & Audit Controls Maintain separation of duties across request, capture, approval, and issue stages. Keep complete digital document trails for POs, GRNs, issues, transfers, and credits. Enforce physical controls such as locked cages, CCTV, and key registers, and support internal and external audits with accurate records. Qualifications, Skills and Experience 2–4 years’ experience in hospitality inventory or multi‑department stock management. Strong analytical and numerical ability. Experience with MyStock, MyInventory or POS systems (TallOrder or similar). Ability to supervise and direct Storeman and Administrator functions. Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE). High accuracy and disciplined follow‑through. Ability to collaborate with HODs, Finance, Procurement, and Group Inventory Management. #J-18808-Ljbffr