The Inventory Controller manages, controls, and maintains accurate and compliant end-to-end inventory processes across the property. This role ensures integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting. The position covers all stock-holding departments, including: BeverageHousekeeping (Amenities & Cleaning)Galleries & Creative Lab (Retail, Art, Curated Product)Kitchen (Food & Cleaning Products)Spa (Retail & Professional Products)Medication & First Aid StockStationery (Branded Collateral & Other)Operational Equipment (OE) per department The Inventory Controller is the custodian of inventory accuracy at property level and ensures that all data fed to the Financial Manager and Support Office is complete, accurate, and audit-ready. KEY RESPONSIBILITIES Inventory Governance & Daily Controls Oversee all daily stock movements across all departments.Ensure full SOP compliance at all times.Verify all transactions captured by the Inventory Administrator, including:Purchase OrdersGRNsTransfers (Internal & External)Wastage /Write OffCreditIssues / ConsumptionMaster Data UpdatesReject and correct inaccuracies before daily cut-off.Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards. Sales vs Consumption Reconciliation (High-Risk Areas) Reconcile POS sales vs inventory depletion for:Bar (Minibar, Game Drive & Incl Sales)Gallery & Creative Lab RetailSpa RetailValidate recipe-linked items for correct depletion (cocktails, pouring).Investigate all consumption discrepancies same-day.Enforce "no replenishment without reconciliation" per SOP. Transfers, Issues, Wastage & Credit Management Verify all transfers include:Correct documentationSignaturesMatched valuesEnsure all departmental issues are supported by usage sheets.Validate all wastage entries and ensure proper authorisation.Confirm supplier credits are correctly raised and reconciled. Purchase Order Controls & Budget Alignment Validate purchasing requests against: Department budgetsApproved PAR levelsMin/Max or ROP settingsConfirm all POs use correct item codes, UOM, supplier, price, and delivery details.Notify Group Inventory Manager of unusual changes or irregularities. Receiving, Storage & Storeroom Integrity (via Storeman) Oversight of: GRN accuracy and 3-way matching (PO Delivery Note Invoice)FIFO rotation & expiry controlChemical segregation & OE protectionStoreroom access control & key registersWeekly storeroom housekeeping & safety audits Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance. Cycle Counts & Full Stock Counts Lead mid-month and month-end counts.Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).Investigate variances using movement logs, POS data, GRNs, and usage patterns.Ensure all variances are fully explained and approved. Month-End Process & Reporting Manage Month End Process for all inventory locations in co-operation with all HODsCompile month-end reporting pack including:Opening & closing balancesPurchasesIssues & transfersWastageSales vs consumption summariesVariance reportsCount sheetsCompile an Inventory Workbook.Obtain final sign-off from Finance & the Group Inventory Manager. Master Data, Pricing & System Integrity Maintain accurate item master data in MyStock / MyInventory /Sage InventorySubmit item creation/change requests via approved workflow.Ensure selling prices comply with margin policy. Risk, Compliance & Audit Controls Maintain separation of duties across request capture approval issue.Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).Enforce physical controls: locked cages, CCTV coverage, key registers.Support internal and external audits with accurate records. QUALIFICATIONS, SKILLS AND EXPERIENCE 24 years experience in hospitality inventory or multi-department stock managementStrong analytical and numerical abilityExperience with MyStock / MyInventory / POS systems (TallOrder or similar)Ability to supervise and direct Storeman & Administrator functionsStrong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OEs)High accuracy and disciplined follow-throughAbility to collaborate with HODs, Finance, Procurement & Group Inventory Management