Project Coordinator – Global Operations | Protective Services Arcfyre delivers protective service operations in environments where planning, judgement, and execution must align without error. We are seeking Project Coordinators who are organised, composed under pressure, and comfortable taking responsibility for keeping complex operations moving. Arcfyre operates in 60+ countries across five continents, delivering protective services and journey management for organisations and individuals who require reliability, discretion, and professional execution. This role sits at the centre of our operations, coordinating projects from planning through to completion while ensuring communication between clients, operational teams, and leadership remains clear and effective. For the right individual, it is a demanding and engaging role with genuine responsibility. The Reality of This Role This position sits close to live operations. Timelines can shift quickly, clients expect clarity and responsiveness, and there are occasions where coordination is required outside standard office hours. For the right person, this is part of what makes the role engaging. You will be trusted with responsibility, exposed to complex projects, and relied upon by experienced professionals. The Environment This is not a routine administrative position. Our operations move quickly, client needs evolve, and decisions made in coordination roles can have real operational consequences. You may find yourself managing several projects simultaneously while ensuring that communication, documentation, operational requirements, and financial controls remain aligned. Because Arcfyre operates globally, there will occasionally be evening or weekend coordination requirements. People who thrive in this role are typically calm, organised, and comfortable working in high-expectation environments. Working Structure This role operates on a hybrid basis. However, during the probation period, regular presence in the office is essential. This allows you to integrate fully with the operational team, understand how decisions move through the organisation, and build the relationships required to perform effectively. After this period, hybrid flexibility becomes available in line with operational needs. The Role The Project Coordinator is responsible for end-to-end coordination of protective service operations. You will act as the central connection between: Clients Operational teams on the ground Leadership The Global Security Operations Centre Your role ensures that planning translates into successful execution and that each project concludes accurately and professionally. Key Responsibilities Coordinate protective service projects from initial planning through execution and completion Liaise directly with clients, operational teams, and vendor partners Prepare quotes, costings, and operational scopes aligned with client needs and risk profiles Maintain clear communication between: Operational teams The Global Security Operations Centre Clients and internal stakeholders Monitor project progress and resolve issues when circumstances change Compile documentation, reports, and compliance records Manage financial close-out files to ensure accurate and timely invoicing Maintain trusted client relationships while protecting operational integrity What Successful People in This Role Tend to Have Experience in project coordination, ideally within protective services, security, risk, logistics, or similarly demanding industries Exceptional organisation and the ability to manage multiple priorities simultaneously Comfort working outside standard hours when operations require it Strong interpersonal and client-facing communication skills Commercial awareness and attention to financial detail Initiative and practical problem-solving ability Emotional resilience and composure under pressure Professional discretion and sound judgement What This Role Requires Success in this role relies on more than coordination skills. It requires: Mental resilience and emotional intelligence Reliability and strong time management Personal accountability The ability to distinguish between urgent and important In our environment, not everything is critical — but everything is important. Managing priorities well prevents routine matters from becoming operational issues. Before You Apply This role carries real responsibility and operates at a fast pace. It tends to suit people who are comfortable managing competing priorities, communicating clearly under pressure, and taking ownership of outcomes. It may not be the right fit if you prefer highly predictable environments where decisions move slowly. If you enjoy solving operational problems and delivering work others rely on, you will likely find this role rewarding. #J-18808-Ljbffr