Qualification Matric Business Accounting, or Bookkeeping Certificate or Diploma Requirements Minimum 2 years’ experience working in creditors department Knowledge of accounting software packages – SAP Fluent in English and Afrikaans Valid Driver’s Licence Proven ability to work under pressure and meet deadlines Excellent proficiency in Microsoft applications including Word, Excel and Outlook Organizational, verbal and written communication skills a must Attention to detail and high level of accuracy Duties Manage and maintain all creditors, including Third Party Transport creditors Prepare the Cash and Credit Card bank and send the completed bank to the Finance Department for processing. Third Party Transport Responsible to ensure that Service Level Agreements with Third Party Providers are available and on file. Ensure to receive POD’s for all invoices sent with transport company. Responsible to check all stock returned by the transport company against warehouse Goods Receipt Voucher (GRV) on a daily basis. Ensure that any discrepancies are resolved immediately. Ensure that any claims by customers are investigated, the necessary collection documentation prepared, signed off by a manager, collection arranged with transporter, goods received back at Multi-flor, Goods GRVd, Stock entered into ERP system and Request for Credit Prepared. Issue debit notes to ensure that damages, transport costs as well as re-packaging costs are claimed from Transporter. Accurately prepare monthly reconciliations of Transporters against the statements, invoices and debit notes. Ensure that remittance with supporting documents are signed off by the correct manager before submitting to the financial department. Provide transporter with remittance and proof of payment. Creditors Accounts Responsible to ensure that the correct Credit Application / Sale Agreement documentation are available and on file. Ensure that all relevant documentation (Statements, Invoices, Credit notes, GRV’s etc.) is received on time to ensure timely preparation. Accurately prepare monthly reconciliations of Creditors accounts against supporting documents (check prices, quantities and orders). Remittance with supporting documents to be sent to the Finance Department on a set time. All account queries to be addressed, and Creditors to be provided with the necessary documentation to ensure no delay with deliveries or suspension of accounts. Issue of Debit notes / Preparation of Credit Notes Provide Creditors with Proof of Payment / Remittance / Reconciliation of account on a monthly basis. Bank Review and process the collection of Cash / Credit card payments received from customers, on a daily basis. Review own transport manifest on a daily basis to ensure correct paper work was received and payment received and recorded. Double check all calculations of discounts and claims made by customer on Invoice. All calculations with discrepancies to be followed up immediately. Double check all cash (notes) received together with their Invoices to be valid and not fraudulent. Manage and prepare the Cash and Credit card reconciliation sheets for the Finance Department. Reconciliation and Cash / Cheque’s to be handed to Admin Assistant to assist in double checking all deposits and arrange for banking of all cash / cheques. Following up on all EFT payments and proof of EFT payments received. Reconcile SmartPay transactions with necessary paperwork (Invoice & POD). Withdraw the necessary SmartPay reports, and reconciliation of all SmartPay payments received, to be sent to the Finance Department. Report all Misconduct, dishonesty or dangerous behavior immediately to the direct manager. ALL Cash discrepancies to be reported immediately to COO or if not available your Senior Manager. #J-18808-Ljbffr