Short Summary of the purpose of the role Ensure that adequate administrative support is provided to the audit department and the training officer Academic Qualifications Required Grade 12 Skills, Competencies, and Experience Required Skills Organisational skills Filing accuracy Teamwork Time management Experience Experience working in an audit department in an administrative role Communication (verbal and written) Confidentiality Ability to handle pressure and a high workload Required Computer Package Microsoft Office (advanced level) GreatSoft (advantageous) Key Duties and Responsibilities Key Performance Indicators Audit Department Timesheets - check and approve audit department timesheets (weekly) Task creations - linking task codes to clients for timesheets Approval of travel and overtime claims. Tax documents from EFILING - pulling tax documents from EFILING for clerks Do deed searches for the firm Arrange training for the audit department Year planning - planning of all audits and review jobs Stock counts - planning of stock counts Travel arrangements for audit staff (allowances, accommodation, car rental, flights) Bank confirmations - requesting bank confirmations from confirmation. Confirm start dates of audits Greatsoft Task creations Fee creations New task codes Pull monthly timesheet reports from managers and directors Auditor General Invoicing Sending statements Following up on debtors Company Vehicles Logbooks of PKF(PE) vehicles to be kept up to date at all times. Determine the process when you are not in the office. Maintenance of vehicles Regularly physically inspect the vehicles as and when they come back from a job. Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road Inspection by staff and audit administrator Organize service or any maintenance issues. Monthly report (before the Friday before 1stMonday / last week of the month to be sent to the managing director) Scan logbooks Scheduled maintenance Kilometres Ensure everyone has a valid driver's license(on file) if using the company car. Compliance Compliance with the firms System of Quality Management (SOQM), policies and procedures. Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct. Work Complexity Support directors and the audit department #J-18808-Ljbffr